Bhargav Rajurkar & Co.Practising Company Secretaries
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What this filing does

Change Registered Office

The registered office is the address where the Ministry of Corporate Affairs, the Registrar, the income-tax department, and the courts send official notices. Moving it is straightforward inside the same city, more involved between cities in the same state, and most involved when moving across states.

DeliveryAbout a week (same city) / 30–45 days (different Registrar) / 60–120 days (cross-state)FormsINC-22·INC-23 (cross-state)·INC-28
Overview

What this filing does

The registered office is the address where the Ministry of Corporate Affairs, the Registrar, the income-tax department, and the courts send official notices. Moving it is straightforward inside the same city, more involved between cities in the same state, and most involved when moving across states.

Every move falls into one of three routes — same city, same state but a different Registrar's office, or a different state — and the right procedure is run end-to-end based on which route applies to you.

When you need this

Common reasons founders engage this

  • You are moving offices (real or virtual) to a new address.
  • Your existing office address is no longer valid — the lease has ended, or the owner has withdrawn permission.
  • You are setting up the registered office at a virtual office for the first time.
  • You are moving to a different state for tax, talent, or operational reasons.
From your side

Documents you will need to send

Most of these can be scanned or photographed from your phone. Everything required is listed in the checklist sent the same day, so nothing is collected later as a surprise.

  • The new office address with PIN code.
  • Latest utility bill in the owner's name — electricity, property tax, or phone.
  • The rent agreement or a No-Objection letter from the property owner.
  • A photo of the company signage at the new address (guidance provided).
  • List of shareholders and creditors (only needed for cross-state moves).
Step by step

How it works

  1. 01.

    Route confirmed

    Day 1

    The first step is confirming whether the move is inside the same city, inside the same state but to a different Registrar's territory, or to a different state altogether. Each route has its own forms, approvals, and timeline.

  2. 02.

    Resolutions drafted and filed (same city or same state)

    Day 2–14

    For a same-city move, a board resolution is enough. For a same-state move that crosses Registrar territories, the Regional Director's approval is also needed. The address-change filing goes to the Registrar within 30 days of the move.

  3. 03.

    Cross-state route — Regional Director's approval

    Day 15–120 (cross-state only)

    Cross-state moves are the longest route: a special resolution from the shareholders, a public notice in newspapers, a window for creditors to object, and an application to the Regional Director. Three Registrar filings run alongside — one for the resolution, one to record the Regional Director's order, and one for the new address. The whole process typically takes 60–120 days.

  4. 04.

    Acknowledgement and records updated

    Within 7 days of approval

    Once the Ministry records the change, the registered address is officially the new one. The directors' register and the company's other records are updated to match.

What it costs

Our fee

Professional fee

₹4,000 / ₹10,000 / ₹20,000

  • ₹4,000Same city

    A board resolution and one short filing with the Registrar. Wrapped up in about a week.

  • ₹10,000Different Registrar, same state

    Needs the Regional Director's approval before the filing — board resolution, application, and two forms with the Registrar. Typically 30–45 days.

  • ₹20,000Different state

    The longest route: special resolution, newspaper publication, a window for creditors to object, Regional Director's approval, and three filings with the Registrar. Typically 60–120 days.

At the end

What you receive

  • Filed change-forms with the Registrar's acknowledgement.
  • The new registered address recorded in the Ministry's master data.
  • Board and shareholder resolutions, and supporting paperwork, on file.
Start Office-Change Filing
  1. i.

    Fill the online form

    Save and resume anytime. No pressure to finish in one sitting.

  2. ii.

    Review the scope and fee

    The exact all-in fee, the timeline, and what's included appear together before any payment.

  3. iii.

    Filing begins

    Your dashboard tracks every step. Every form is signed and certified by a Practising Company Secretary.