Bhargav Rajurkar & Co.Practising Company Secretaries
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What this filing does

Add or Remove Director

Adding a director, or recording a director's resignation, is the most common change a private company makes after incorporation. Both run through a board decision and a filing with the Ministry of Corporate Affairs within 30 days.

Delivery5–7 working daysFormsDIR-12·DIR-2 (consent)·DIR-3 (DIN, if needed)
Overview

What this filing does

Adding a director, or recording a director's resignation, is the most common change a private company makes after incorporation. Both run through a board decision and a filing with the Ministry of Corporate Affairs within 30 days. Miss the 30-day window and a late fee of ₹100 a day kicks in — and that multiplies the longer the filing is delayed.

The board resolution, the new director's ID application (if they don't already have one), the change-filing with the Registrar, and the updates to the company's registers are all completed within the 30-day window.

Involuntary removal of a director by the shareholders is a different procedure — it needs a 28-day special notice and an ordinary resolution at a shareholder meeting, not just a board decision. That case is handled as a separate engagement; share the details and you'll get a scoped quote.

When you need this

Common reasons founders engage this

  • A new founder or investor is joining the board.
  • An existing director is resigning or has been asked to step down.
  • An investor has the right to appoint a director under a shareholders' agreement or term sheet.
  • A director has passed away and their seat must be vacated on the records.
From your side

Documents you will need to send

Most of these can be scanned or photographed from your phone. Everything required is listed in the checklist sent the same day, so nothing is collected later as a surprise.

  • Resignation letter (for an exiting director) or written consent (for an incoming one).
  • Self-attested PAN and Aadhaar for any new director.
  • Recent passport-size photo for any new director.
  • Email and mobile (used for OTP verification on the Ministry's portal).
  • Copy of the board resolution (drafted for your signature).
Step by step

How it works

  1. 01.

    Briefing and engagement

    Day 1

    Who is joining or leaving, and from when, is confirmed. The document checklist arrives the same day.

  2. 02.

    Resolution and consent drafted

    Day 2–3

    The board resolution, the resignation acceptance (or the new director's written consent), and the update to the directors' register are prepared for your review and signature.

  3. 03.

    Director ID applied for (if needed) and the change filed

    Day 4–5

    If the new director doesn't already have a director ID (DIN), it is applied for first. Then the change-filing (DIR-12) goes to the Registrar. The form is signed digitally by a Practising Company Secretary.

  4. 04.

    Acknowledgement and registers updated

    Day 5–7

    The Registrar acknowledges the change, usually within 24–48 hours. The approved filing reference and the updated directors' register land in your dashboard.

What it costs

Our fee

Professional fee

₹5,000

Per change. If a director is being added and another removed in the same filing, both fit within one fee.

At the end

What you receive

  • Filed change-form (DIR-12) with the Registrar's acknowledgement.
  • Board resolution and resignation letter or written consent on file.
  • Updated register of directors.
  • Director ID allotment letter (if a new one was applied for).
Start Director-Change Filing
  1. i.

    Fill the online form

    Save and resume anytime. No pressure to finish in one sitting.

  2. ii.

    Review the scope and fee

    The exact all-in fee, the timeline, and what's included appear together before any payment.

  3. iii.

    Filing begins

    Your dashboard tracks every step. Every form is signed and certified by a Practising Company Secretary.