Add or Remove Director
Adding or removing a director is the most common change a private company makes after incorporation. Both moves need a board action and a filing with MCA within 30 days.
What this filing does
Adding or removing a director is the most common change a private company makes after incorporation. Both moves need a board action and a filing with MCA within 30 days. Miss that 30-day window and the late fee is ₹500 a day — the original ₹3,000 work can quickly cost ten times that.
We handle the resolution drafting, DIN application (if the new person doesn't already hold one), DIR-12 filing, and the updates to your statutory registers — all within the 30-day window.
Common reasons founders file this
- A new founder or investor is joining the board.
- An existing director is resigning or has been asked to step down.
- You're appointing a nominee director under an SHA or term sheet.
- A director has passed away and their seat must be vacated on the records.
Documents we will need
Most of these you can scan or photograph from your phone. We list everything in your engagement letter so nothing is collected later as a surprise.
- Resignation letter (for an exiting director) or DIR-2 consent (for an incoming one).
- Self-attested PAN and Aadhaar for any new director.
- Recent passport-size photo for any new director.
- Email and mobile (for OTP verification on MCA portal).
- Copy of the board resolution (we draft this; you sign).
Stage by stage
- 01.
Briefing & engagement
Day 1You tell us who is joining or leaving and from when. We send the engagement letter and the document checklist on the same day.
- 02.
Resolution & consent drafted
Day 2–3We draft the board resolution, the resignation acceptance (or DIR-2 consent), and update the directors' register. You review, sign, and return.
- 03.
DIN (if needed) & DIR-12 filed
Day 4–5If the new director doesn't already have a DIN, we file DIR-3 first. Then DIR-12 is filed with MCA recording the change. The Practising Company Secretary signs the form digitally.
- 04.
Acknowledgement & registers updated
Day 5–7MCA acknowledges the change, usually within 24-48 hours. We send you the SRN, the approved DIR-12, and the updated register of directors.
Our fee — from ₹3,000
Per change. If both adding and removing in the same filing, both fit within one fee.
What you receive
- Filed DIR-12 with MCA acknowledgement (SRN).
- Board resolution and resignation letter / consent on file.
- Updated register of directors (Form MBP-1, where applicable).
- DIN allotment letter (if a new DIN was applied for).
Frequently asked
What if we miss the 30-day window?+
Late filing attracts ₹500 per day in additional fees. We can still file but the cost rises with each day's delay. If you've already missed it, message us — late filings are still cheaper than not filing at all, since unrecorded directors create downstream problems with banks, GST, and audits.
Do we need to call a board meeting?+
Yes. The change must be approved by a board resolution — either at a board meeting or by circular resolution where the AoA permits it. We draft the meeting notice, agenda, and minutes for you. The meeting itself can be done by video call.
Does the new director need to be in India?+
Indian residents and NRIs can become directors via this self-serve route. A foreign national director needs a paid consultation first because of the apostille and FEMA paperwork involved.
Will the existing DSCs work or do we need new ones?+
If the company already has a DSC for an authorised director, we use that to sign. A new director typically does not need their own DSC unless they will be signing future filings personally.
Begin your add or remove director.
The online form takes a few minutes. Save and resume anytime. No payment is taken until the full fee, including any pass-through items, has been shown alongside the engagement letter.