Annual Compliance Retainer,year on year, filing on filing.

The retainer is a single annual engagement that covers every recurring statutory obligation under the Companies Act, 2013 (or the LLP Act, 2008, for LLPs). One signing PCS, one fixed annual fee, every required filing handled, every register maintained, every deadline tracked.

For a Private Limited Company / OPC

• Annual filings

  AOC-4 (audited financial statements) within 30 days of AGM. MGT-7 or MGT-7A (annual return) within 60 days of AGM. ITR-6 coordination with your CA.

• Director-level KYC

  DIR-3 KYC for every director, before 30 September each year. We file in bulk, track active DINs, and flag re-activations needed.

• Board and general meeting documentation

  Notice and agenda for the four annual board meetings (two for OPCs and small companies). Minutes drafted, circulated, and entered in the minutes book. AGM notice, agenda, and minutes.

• Statutory registers

  Register of Members, Register of Directors and KMP, Register of Charges, Register of Loans, Investments and Guarantees, Register of Debentures — maintained continuously and brought up to date with every event.

• Auditor coordination

  ADT-1 filings on auditor appointment, reappointment, or change. Coordination with your CA on the audit timeline so AOC-4 deadlines are not missed.

• Event-based filings, included up to a cap

  Routine event filings included in the retainer up to four events a year — director additions/removals (DIR-12), share allotments (PAS-3), charge creation/satisfaction (CHG-1, CHG-4), name changes that flow through to filings. Beyond four events, each is quoted separately.

• Compliance calendar

  A live calendar in your dashboard with every upcoming filing, meeting, and KYC deadline — with proactive reminders 30, 14, and 3 days before each due date.

For an LLP

• Annual filings

  Form 11 (annual return) by 30 May each year. Form 8 (annual statement of accounts and solvency) by 30 October each year.

• DIR-3 KYC

  Annual KYC for every designated partner with an active DPIN, before 30 September each year.

• Form 3 / Form 4 filings

  Supplementary LLP Agreement filings on changes to capital, profit-share, or partner roles. Form 4 on partner additions or removals. Up to two events a year included; beyond, quoted separately.

• Statutory registers

  Register of Partners, Register of Charges, and any other register prescribed under the LLP Rules — maintained and brought up to date.

The Companies Act prescribes a set of registers and minute books that every company must maintain at its registered office, continuously, throughout its life. The registers are not paperwork formalities — they are the evidentiary record of the company's ownership, indebtedness, and governance, and they must be up to date at any moment.

1. i.

   Register of Members

   Section 88(1)(a). Every shareholder, the shares held, dates of allotment and transfer, and consideration received. Updated with every share-related event.

2. ii.

   Register of Directors and Key Managerial Personnel

   Section 170. Personal details, DIN, date of appointment, and date of cessation for every director and KMP. Updated within 30 days of any change.

3. iii.

   Register of Charges

   Section 85. Every charge created on the company's assets — secured loans, mortgages, pledges. Updated within 30 days of charge creation, modification, or satisfaction, alongside the corresponding filing in CHG-1 / CHG-4.

4. iv.

   Register of Loans, Investments, and Guarantees

   Section 186(9). Any inter-corporate loan, investment, or guarantee given by the company.

5. v.

   Register of Debentures or Other Securities

   Section 88(1)(b) and (c). For companies that issue debentures or any other securities — particulars of holders and transfers.

6. vi.

   Minute books

   Section 118. Minutes of every Board meeting and every General Meeting, signed and dated within 30 days. Maintained as a permanent record.

A single fixed annual fee covering everything in scope. No per-filing pricing, no surprise add-ons within the included scope.

What is not included

• Government filing fees

  MCA filing fees on AOC-4, MGT-7, DIR-3 KYC, and any event-based forms — passed through at exact cost. Typically ₹500–2,000 across the year for a small company.

• Tax filings and audit

  Income-tax return preparation, tax audit, and GST returns sit with your CA. We coordinate with your CA on timelines but do not file taxes ourselves.

• Catch-up of past defaults

  If your company has missed filings from prior years, we quote the catch-up engagement separately. The principal cost is government additional fees, not our work.

• Event filings beyond the included cap

  Up to four event filings (two for LLPs) are included. Beyond that — large fundraising rounds with multiple share allotments, charge-heavy companies, frequent director changes — each is quoted at the standard event rate.

Annual compliance is not a contractual obligation that founders opt into — it is a statutory consequence of incorporating a company or LLP. The Companies Act, 2013, and the LLP Act, 2008, require every entity to file specified returns, hold prescribed meetings, maintain registers, and undergo audit (where applicable), regardless of size, revenue, or activity.

A Pvt Ltd or OPC must have its accounts audited every year by a Chartered Accountant in practice (Section 139). There is no turnover threshold below which audit is excused. The auditor is appointed at the first AGM by an ordinary resolution, for a term of five financial years; the appointment is filed in Form ADT-1.

The auditor's role

The auditor examines the books of account, verifies the financial statements, and issues an audit report. The auditor's report addresses true-and-fair view, internal financial controls, fraud, and statutory matters specified under the Companies (Auditor's Report) Order — CARO 2020.

The retainer coordinates with your auditor — books closing, audit timeline, board approval of financials, AGM scheduling — but the audit itself, and your tax filings, sit with your CA.

For LLPs

An LLP requires audit only if turnover exceeds ₹40 lakh or contribution exceeds ₹25 lakh. Below those thresholds, the partners certify the accounts in Form 8 without external audit.

The statutory registers are not files we update once a year. Section 88 and the related sections require the registers to be maintained continuously — every share transfer, director appointment, charge creation, or loan must be recorded in the relevant register within the prescribed window, usually 30 days or shorter.

On the retainer, registers are maintained in your dashboard. Each event you tell us about is recorded in the register and in the corresponding MCA filing in a single workflow. The registers are produced from the dashboard whenever needed — for due diligence, audit, or Registrar inspection.

The Companies Act recognises that the full compliance regime would be disproportionate for genuinely small operations. Two structural categories carry meaningful dispensations.

Small companies

Defined under Section 2(85) — broadly, a Pvt Ltd whose paid-up capital does not exceed ₹4 crore and whose turnover does not exceed ₹40 crore in the immediately preceding financial year (the thresholds were progressively widened by the Companies (Specification of Definitions Details) Amendment Rules in 2021 and 2022). Small companies are exempt from many compliance requirements:

• MGT-7A in lieu of MGT-7

  A simplified annual return.

• Two board meetings instead of four

  Section 173(5) — one in each half of the year, with a minimum 90-day gap.

• Cash flow statement not required

  Section 2(40) — financial statements need not include a cash flow statement.

• Lower penalties

  Section 446B — penalties on small companies and OPCs are at half the rate prescribed for other companies.

OPCs

OPCs enjoy the same dispensations as small companies, plus:

• No AGM required

  An OPC need not hold an AGM. A deemed AGM date is reckoned for filing-deadline purposes.

• Single-director board procedure

  Where there is only one director, no board meeting is required (Section 122). Resolutions are recorded by the sole director and entered in the minute book.